➡️ Navigation: Items → Items Library
Item creation involves the following steps:
1. Create Item ✅
2. Create Variation ✅
3. Add Inventory ✅
1. Introduction
By following these instructions, users can effectively manage their inventory within the software.
2. Login to Back Office
Log in to our back office application
3. Click "Your username"
Enter your User Email
4. Click "Your password"
Enter your password
5. Click "Login"
Log in to your account
Create Item ✅
6. Click "Items"
Navigate to the Items section
7. Click "Create Item"
Click on Create Item
8. Item
Name (Required)
Enter a unique and descriptive name for the item. This will be the primary identifier for the product in the system.
Category (Required)
Select the appropriate category from the dropdown list to classify the item correctly. This helps in organizing and filtering products.
Alternate Name
Provide an alternative name or alias for the item, which can also be entered in a different language to accommodate diverse customer preferences.
Brand
Choose the item's brand from the dropdown list. This helps in brand-specific filtering and management.
Position
Defines the item's placement or order on the Point of Sale (POS) device for easier access during sales transactions.
Description
Write a detailed description of the item, including features, options, and measurements. This text will be displayed in your online shop, if applicable, providing customers with important product information.
Image
Upload an image that visually represents the item. The recommended format is PNG/JPEG with a minimum resolution of 1024x768 pixels (2:1 ratio) and a maximum size of 3MB.
9. Click "Item Name"
Enter the item's name
10. Click "Select Category"
Choose the item category
11. Click "Select Brand"
Choose the brand of the item
12. Click here
Click on the indicated area to upload item's image. Choose Image to upload
13. Click "Save"
Save the changes
Create Variation ✅
14. Click "Add Variation"
Add a variation to the item
15. New Variation
Name (Required)
Enter a unique name for the item variation (e.g., Pepsi Max No Sugar Cola Cans).
Alternate Name
Enter the variation name in another language (e.g., بيبسي ماكس بدون سكر عبوات).
Type (Required)
Select item type: Sale (regular item), Combo (bundled items)
Unit of Measurement (UOM) (Required)
Choose how the item is measured: Count, Weight (kg), or Volume (L).
SKU (Required)
Unique identifier for inventory tracking (e.g., 13).
Barcode
Enter the item’s barcode (e.g., 852074109630).
HSN
Enter the item’s tax classification code (e.g., 220251).
Alternate Code
A keyboard shortcut for quick POS entry (e.g., pmns).
Minimum/Maximum Price
Define pricing limits for the item.
Shelf Life
Enter how long the product stays usable.
Description
Provide product details (e.g., Enjoy the bold taste of Pepsi Max with zero sugar).
Image
Upload an image (recommended 1024x768px, max 10MB).
Enable Weighing Scale
Enable if sold by weight.
16. Click "Variation Name"
Enter the name of the item variation. If the item only has one variation, you can use the same item name as variation name also.
17. Click "Select Type"
Choose the type of sale.
18. Click "Select Unit Measure Type"
Select the unit measure type
19. Click "Barcode"
Enter the barcode information
20. Click "Save"
Save the changes
21. Item created successfully
As shown the Item has been created successfully
22. Total Variation
As shown the you can check the number of variations which been created under item. In this demo we only have one variation but it's possible to have multi variation under one item. and As shown a unique "SKU" stock keeping unit has been assigned to the variation.
Add Inventory ✅
23. Create Inventory
After creating the Item Variation, inventory is added. Navigate to the "Inventory" section.
24. Click "Add Inventory"
Click on "Add Inventory" to add an inventory to Item Variation.
25. Click "Pricing Type"
Choose "Pricing Type" from the list. Fixed: Fixed pricing, selling price cannot be changed during sale at checkout. Variable: Variable pricing, selling price can be altered during sale at checkout. Multi: Item can have multiple pricing. Price categories allow creating multiple pricing for the individual item. For example, Item: Pepsi's store price is £1 but its online price is £1.5. For this demo we will choose "Fixed"
26. Click "Buying Price"
Enter the "Buying Price" to set the purchase price.
27. Click "Selling Price"
Enter the "Selling Price" to set the selling price.
28. Click "Selling Taxes"
Choose "Selling Taxes" to apply taxes on sale.
29. Click "Buying Taxes"
Choose "Buying Taxes" to add taxes on purchase price.
30. Click "Stock"
Enter Available quantity of the item.
31. Click "Low Stock Alert"
Enter and Set the low stock alert quantity when low stock has to be indicated.
32. Click "Save"
Click on "Save" to save the changes.
33. Click "Yes"
Confirm by clicking on "Yes".
The guide covered the step-by-step process of creating a new item, Create Variation and add inventory in the IT Solver Point of sale back office application.